Email is a critical communications tool. Have you used the email feature on your Xerox Multifunction Printer? Email has changed the world, 269 billion emails are sent each day. Email is an important method of transmitting information previously sent by regular mail, telephone, courier, or fax. In the time it took you to read that last sentence approximately 20 million emails entered cyberspace. Not all Xerox devices have email but maybe yours does. Check to see if it does and then try the feature for yourself.
Why email from your printer? Emailing from your multifunction printer allows you to email any document on paper and send it electronically to anyone with an email address. You can email a page from a book or magazine to someone, or any hard copy document without having to scan it to the PC first. Many of our multifunction printers have email capabilities either included or as an option you can purchase. With the email feature you can connect to your company address book to easily address your emails or you can create an address book at the machine itself or simply type in the email address at the machine. The following video will show you how easy it is to email a document. This video is for the WorkCentre 5700 Series but the concept is the same for most the machines that email.
Email is easy to set up through the Embedded Web Server or CentreWare Internet Services, your IT person or someone with knowledge of your email system should set up the feature. Once setup the feature is easy to use. Simple Mail Transfer Protocol (SMTP) is specified for outgoing mail transportation and is the protocol that sends scans to an email address. The scanned documents are directed to a mail server, such as Exchange, and then sent to the required email address with the scanned document(s) as an attachment in either PDF or TIFF format. The process is very easy and straightforward. Remember all the information you need to set-up and use email is available to you on the support page for your multifunction printer.
One last fact to leave you with 75% of adults prefer email to IM, 75% of teenagers prefer IM to email Less than one-fifth of teenagers use email for communication. The times they are changing!