Ignoring information security in the form of documents can cost you money, trust and potentially your business’ reputation. Documents, whether paper or digital, must be protected through their life-cycle, from creation to archiving or destruction. To this end we have created a handy guide to help you reduce data risks associated with documents and the multifunction printers (MFPs) and the processes that create and deliver your documents.
The handy guide titled “Document and Endpoint Security” includes discussion guides to help your organization make the best choices for protecting business documents, securing your MFPs, and evaluating potential Managed Print Services providers. The guide also includes downloadable document security management checklists to make the information easier to use, and share with your staff. Below is an example of one of the checklists included in the guide.
The human side of document workflow poses the highest risk for data breaches. It is important that everyone on your staff or in your business be well informed about the subject of document security. You might have everyone look at this quick presentation “Spot the security threats”. The presentation is a quick look at common document security problems. The guide and the presentation will get all your staff thinking about document security and the part they play in securing information on a daily basis. When everyone is well informed and on the same page, you can be more confident in your document security decisions.