We receive questions about printing envelopes about this time every year. I think it has something to do with the end of school, graduation and wedding season. Let’s look at the instructions for an envelope print job.

To print an envelope there are many ways to setup up an envelope document but the most common seems to be with Microsoft Word so we will use that as our example as we look at the steps from our online support.

Print an Envelope Using Microsoft Word 2003 or 2010/2016 for a Microsoft Windows OS

  1. Click on the Tools menu in Word 2003, select [Letters and Mailings], and then click on [Envelopes and Labels]. For Word 2010/2016 click on the Mailings tab, click on [Envelopes].
  2. The Envelopes and Labels window will be displayed. If necessary click on the [Envelopes] tab.
  3. Enter the Delivery and Return address in the fields provided.
  4. Click on the [Options] button.
  5. If necessary, click on the [Envelope Options] tab.
  6. Select [Envelope Size] from the Envelope Size pull-down menu.
  7. Click on the [Printing Options] tab if necessary and select the feed orientation and tray.
  • Click on the [OK] button to return to the Envelopes and Labels window.
  1. Click on the [Print] button.
    Note: this is where things will be different depending on your printer model and options.
  2. Click on the Paper pull-down menu. Select the envelope size you are using or select [Advanced Paper Selection]. The Advanced Paper Selection window will be displayed. Select your envelope size.
  3. Click on the [OK] button to send the job to the printer.

Some printers or multifunction printers will have a specific or optional tray for envelopes. Please search in the online support for your machine on how to load the envelopes in the machine. If you are using expensive envelopes I would suggest doing a test print to make sure you have everything set properly and the envelopes loaded in the correct manner and proper orientation.

You can get envelopes or labels to print on your Xerox printer or multifunction printer but sometimes you just have to test it first and adjust from that test print. For more detailed and machine specific directions please search in the online support for your specific printer and search on “envelope”.  Now I will leave you with a video about printing envelopes.  This video is for the WorkCentre 5700 series so your process may differ depending on the machine you use.

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