Using Watermarks with Your Xerox Printer

Looking for a way to tag your documents as a draft or label it as confidential, then watermarks may be the answer for you. A watermark is an image printed in the background of a copied or printed page or pages. You can also use watermarks to put a version number or a date on a document. There are several predefined watermarks you can use or you can create your own. The watermark is a handy feature on many of our printers and multifunction printers including the new VersaLink and AltaLink products.

I like watermarks because it is a visual representation to let me know I am working, for instance, with a draft version of a document, this is very helpful for documents that are printed out multiple times for editing and revising. Watermarks can also be used to put your name on a document you created, that way no one can take credit for your work!! Watermarks are a simple way to secure your confidential or intellectual property. The marks can be customized; you can choose the size, orientation, font and even color of the watermark to fit your needs.

Watermarks can also be added to copies on some of our machines. Standard watermarks available for copies include the words Draft, Confidential, the Date and Time, a Control Number or a watermark of your creation. The watermark is a great security feature as well because they cannot be removed or manipulated as you might be able to do with a header or footer.

To learn more about the watermarks available on your machine please search for “watermark” in Online Support for your model printer. To get to your printer’s support page click here and enter your printer model number, then type “watermark” in the search field. Watermark is also available through the Global Print driver.

Below I have added the screenshots of the Watermark Editor on the Windows drivers (watermark editor is also available in some Mac drivers) and a screenshot of what the copy watermark screen might look like on your machine. The third image is a couple of samples of watermarks. Remember your screens may vary depending on your model of printer and how your machine is set-up, so these screenshots are only examples. Example, another good watermark word!!

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  1. Neil Rumbold July 17, 2017 - Reply

    Watermarking is great and people should make more use of it.

    But it in a shared printer environment it would be very useful if the watermarking was properly saved and shared with client installations. Applying the Printing Defaults configuration on the server does not fully update on the client. Only partial settings are applied at the client for a custom watermark (global driver – latest at time of writing) or not saved at all for the native drivers (at least for the printers we use). Even the saved & shared settings do not include custom text, colour and font.

    • Cheryl Otstott July 31, 2017 - Reply

      Hi Neil,
      Thank you for reading the blog. I will escalate your comment to our product teams. If you would like to pursue more information and a possible solution or workaround please post on the forum, make sure to include model numbers of machine or contact your local support centre.

  2. Mike Furgerson November 6, 2017 - Reply

    I also find this to be a disappointment. I expected to be able to create a preset on the print server and share it to clients.
    I have a Versalink C7035 with the Universal driver.
    I’d like a response from Xerox.

    Thank you

  3. Mike Furgerson November 30, 2017 - Reply

    Thank you Cheryl, but the linked page only describes how to print a watermark as a user on demand.
    What I’m looking for is how to set this as a preset on the server so that users can select the preset.

  4. City of Ashland, Division of Fire Ohio September 19, 2018 - Reply

    We just contracted for a new C8045 Xerox copier/scan/fax/print machine and am so disappointed with it. We previously had a Ricoh machine and it was much better at options for the user, and copies were much clearer and print quality very good. This Xerox machine won’t do watermarks from the machine, start up time is slow, when making a copy, the finished document is AWFUL! Why doesn’t Xerox make a GOOD machine? I mean let’s get real, a lot of facilities STILL make copies, we don’t just print from the computer!

    • Cheryl Otstott October 24, 2018 - Reply

      Hi City of Ashland,
      Thank you for reading the blog. I sorry to hear that you are disappointed. Have you contacted your sales rep. or dealer? If you ordered directly from Xerox please contact our Customer Relations Help Desk and see if they can provide assistance with the issues you are having with the printer.

  5. Aoife August 12, 2019 - Reply

    How can I ensure my watermark also moved with the page orientation?
    I am printing a document in landscape but the watermark remains in portrait format.

    • Cheryl Otstott November 12, 2019 - Reply

      Hi Aoife,
      Thank you for reading the blog. You do not mention which printer you are using but I will offer a solution that should help you, some of the wording on the display of your printer may be a little different depending on model. Give this solution a try for selecting the orientation to landmark (see step 16). If this solution does not help please consider contacting your local support centre.

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