Address Books on the Xerox Multifunction Devices

Address books on the Xerox Multifunction devices are used with the Fax feature and the e-mail feature.  Address books can make it easy to send documents from the machine without having to type in the entire address every time.   It is best to populate your address book with the numbers and addresses that you use most.  Think of it just like the contact list on your smart phone or the contact list on the e-mail application on your PC.

The way the numbers and addresses are added to the address book vary by machine.  Please search on “Address Book” on the support page for your machine for complete instruction for inputting addresses, setting up groups and sending using the address book.  We have all the steps you will need to get the most out of your address book.

On some of the machines the Local Address Book consists of a text file in CSV (Comma Separated Values) format. The majority of word processing or spreadsheet applications allow a CSV file to be created.  You can create your address book as a csv file and then upload the file to your machine through the CentreWare Internet Services(CWIS) for the machine.  The instructions and format for the creating the csv files can be found in the support page(s) for your machine.

Sending information using the address book is a quick and easy method for sending the items.  I have included a video that show how to send using the address book.  Your screens may vary depending on the model of machine and the features you have available.

Consider using the address book feature.  It will make sending e-mails and faxes quick and easy.

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22 Comments

  1. Penny Taintor May 4, 2016 - Reply

    Can you please send me the directions for adding FAX Speed Dial Numbers into our new fax/color copy machine!

    I tried to search using the CD and users guide but I couldn’t get anything to come up, only thing that kept coming up was the e-mailing Address Book and I do not want that.

    Thanks so much

    Regards,

    Penny

    • Cheryl Otstott May 16, 2016 - Reply

      Hi Penny,
      Thanks for reading the blog. I can not send you any information without knowing which machine you are using. Please let me know or contact your local support centre.
      Thanks,
      CherylO-Xerox

  2. Marie Sheculski July 6, 2016 - Reply

    how do I add a new name into the address book

    • Cheryl Otstott July 22, 2016 - Reply

      Hi Marie,
      Thank you for reading the At Your Service blog. Without knowing what machine you are using I can not provide steps for adding a name to an address book. Please search in the product specific knowledge base. If you can not find an answer please contact your local support centre.
      Thanks,
      CherylO-Xerox

  3. Denise Zadina July 27, 2016 - Reply

    How to I set up the address book in a Workcenter 7845i multi function copier?

  4. Omayra August 11, 2016 - Reply

    How do I add an store a new fax number to my address so that I don have to keeping punching in the numbers over and over again. My machine is WorkCentre 3655. Thank you!

    • Cheryl Otstott August 24, 2016 - Reply

      Hi Omayra,
      Thank you for your comment. Please take a look at the solution for adding an entry to the address book for the machine. If this does not help please consider contacting your local support centre.
      Thanks,
      CherylO-Xerox

  5. Pauline Toussaint December 1, 2016 - Reply

    How do I get to the website in Xerox to add other email address.

    • Cheryl Otstott December 8, 2016 - Reply

      Hi Pauline,
      Thank you for reading the blog. I am not sure what you are asking and with no model number I really can’t suggest anything. Please consider contacting your local support centre.
      Thanks,
      CherylO-Xerox

  6. Jack May 19, 2017 - Reply

    How can I add an address to the Device Address Book of the WorkCentre 7855i. I have been able to add an address for temporary purposes, but it will not save in the address book. I would like to add additional email address for the purpose of scan – email. Thank you.

  7. April May 22, 2017 - Reply

    How do I add an email address to my Work Center Pro 7835 Copier?

  8. Mary Walley November 16, 2017 - Reply

    How do I add and delete a contact to the address book for our workcentre 7800 series (7830/7835/7845/7855)?

  9. sara November 22, 2017 - Reply

    We have a Xerox Work Centre 6605

    How can we add an address to the system, so I can then scan from printer to my email?

    Many Thanks.

    • Cheryl Otstott November 29, 2017 - Reply

      Hi Sara,
      Thank you for reading the At Your Service blog. Please take a look at the solution for adding an address to the address book. If this solution does not help please consider contacting your local support centre.
      Thanks,
      CherylO-Xerox

  10. James Matti May 24, 2018 - Reply

    How do I add an email address for scanning purposes for a Xerox WorkCentre 5945/5955 model?
    Thank you.

  11. Robin Webber August 22, 2018 - Reply

    How do I remove an email address from a WorkCentre 5955 address book. I see how to add them but how do I take them off when they no longer work here?

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