Did you know that you can store print jobs on your printer or multifunction device to be reprinted at a later time? The Reprint Saved Jobs feature allows you to do just that. The feature enables you to save print jobs, including the document content and print driver settings, to print at a later time. To use the reprint saved jobs feature it has to be enabled on the printer using the CentreWare Internet Services (CWIS) and in the print driver for the machine.

Once the feature is enabled you can print and/or save print jobs so that they can be printed later. Once a print job is saved on the printer or multifunction device the job is available to all users that have access to the printer. The jobs are stored in folders on the hard drive of the machine. The number of jobs that can be stored depends on the types of documents and the size of the file. The options included in the document also play into the number of documents that can be stored. Attributes such as color or black and white, original document size, resolution, etc. comprise the file and count in the size of the document file.

The folders the jobs are stored in also have file limits. These vary by machine and the size of the hard drive. But once a folder is full you must use a different folder to store the file in if there is still room on the hard drive. As an example, you can save approximately 5,000 jobs if the file you saved is letter size (216 x 279 mm / 8.5 x 11 in.), original, black and white, and set at 600 x 600 dpi.

Example Folder Structure for Reprint

Example Folder Structure for Reprint

Stored jobs for reprint will stay on the hard drive of the machine until one of the following occurs:

  • A user manually deletes a job.
  • The Image Overwrite feature is run.
  • A Customer Service Engineer (technician) re-formats the hard drive.

This feature is very handy if you have a document that you frequently need to print out. There is no need to go to a PC, open the document, set the settings and send it to the printer. Just save it at the printer and print it with the predefined settings whenever you need the document.

Several of the Xerox printers and multifunction machines have the Reprint Saved Jobs feature. Please check your user manual or go the support page for your machine to see if you have this feature. If you are on your support page search on “reprint” to find instruction for enabling and using the feature. Try the feature and please let us know how you like it by commenting here.