Annotation, Dates and Bates Stamping
What is an annotation? According to dictionary.com Annotation – [an-uh-tey-shuh n]–noun 1. a critical or explanatory note or body of notes added to a text. 2. the act of annotating.
The Annotations feature on your Xerox multifunction printer enables you to automatically add a comment, page number, date or Bates Stamp to your copies. You can select any or all of these annotation options and decide where on the copies they should print. You can also select the appearance of the annotations such as the font size and font color if color copying is available on your machine. Annotations are available in the Copy mode only. Not all machines will have this feature, to find out if yours does please consult the documentation or the support page for your model.
The following is an example of the User Interface you might see when you are setting up annotations at the machine. Your screens may vary depending on the model of your machine and the features available.
Some of the annotations that may be available to you include:
The Page Numbers option will automatically print a page number at a specified position on the page. The page number is even printed on both sides of a 2 sided copy. The 2 sided copies will count as two pages and number accordingly.
The Comments option will add a comment using alpha-numeric characters in a specific position on the page. An existing comment can be added or a new comment can be created and edited.
The Date option will add today’s date in a specified format and position on the page. The date printed is the date set on your device.
The Bates Stamp option will add a selected Bates Stamp in a specified position on the page. Bates Stamping is used primarily in the legal and business fields and consists of a set prefix (such as a case number or client reference) together with a page number applied to a document as it is being copied. The prefix can contain alpha-numeric characters. You can add a new prefix or choose an existing one from the list provided. The picture to the right shows an example of a Bates Stamp.
Annotations are a handy option for your copies and it will let you tell which is the copy and which is the original. It is hard to tell sometimes!!